Upstairs
Main stage
The main-stage plan included confidence monitoring and a direct presentation connection for the keynote demonstration. The brief included a rehearsal window for the CEO to work through his presentation.
Inscribe conference · TERRA, San Francisco
Ivo Inscribe at TERRA
Westwave AV supported Ivo’s Inscribe conference across two floors, with in-room sound, presentation systems and a feed for people watching online.
EVENTIvo Inscribe · October 1, 2026
ROOM PLANMain stage + second stage
SETUP & REHEARSALSeptember 30
The brief
Nine days to prepare
Ivo contacted Westwave AV on September 22 for its October 1 Inscribe conference at TERRA in San Francisco. The brief called for a main stage upstairs, a smaller stage downstairs and time for the CEO to rehearse the day before.
The first request was for screens and someone to look after sound on each stage. The conversation expanded to full audiovisual support, with a separate audio and presentation setup for each space.
Two floors
Two-stage production
The main stage and the downstairs space had different presentation requirements. Working through each room before load-in made the screen, sound and crew decisions specific to the program.
Downstairs
Second stage
The second stage had its own screen, audio and playback requirements. Audio and playback were planned separately for the downstairs program.
Venue coordination
Check the power and the connection.
During planning, Ivo approved a revised screen package with two LED walls. Westwave requested TERRA’s electrical maps to check the available circuits and work out the power requirements before setup.
The crew also coordinated the venue hardline for the event stream. On show day, TERRA checked in about the connection; Will confirmed it was solid on the production side.
Technical direction and streaming were part of the final event scope. See how Westwave plans AV for the room and the online audience.
After the room cleared
Session capture
Ivo also approved session capture and photography. The recording plan covered both stages, with presentation slides integrated into the session edits.
After the conference, Luma Creative managed the photography and video post-production. The edited gallery was delivered on October 5. Keynote and session cuts then moved through client review, with Ivo setting priorities for the remaining edits.
Westwave ran the event AV. Luma’s team handled the photo and edit delivery, with a named point of contact for that work.
Your next conference
Plan your conference
Include the event date, rooms and rehearsal window. Westwave AV can work through the screen, sound and crew requirements with you.